November 21, 2006
The regular meeting of the Board of Selectmen was held at 7:30 P.M. in the Sharon Town Offices, with Chair William A. Heitin and Selectmen Walter Joe Roach and Richard A. Powell and Benjamin E. Puritz, Town Administrator.
The meeting was called to order at 7:30 P.M.
Minutes
VOTED: (Roach/Powell) Voted unanimously to approve the Minutes of November 1, 2006, including Executive Session as printed.
VOTED: (Roach/Powell) Voted unanimously to approve the Minutes of November 7, 2006, including Executive Session as printed.
VOTED: (Roach/Powell) Voted unanimously to approve the Minutes of November 13, 2006, including Executive Session as printed.
Alice Cheyer raised certain questions as to the approved minutes of November 13, 2006. She stated she noted two versions of those minutes within the agenda book, and expressed concern as to language as added by Chair Heitin in his edited version that states:
Selectmen Roach informed the Board that he wishes to rescue himself from previous votes and any additional discussions associated with the acquisition of Horizons for Youth. Based on recent discussion with Town Counsel, he was informed that if the property was to be acquired with CPA funds that there may be a potential conflict. Selectmen Roach informed the Board that he would also be rescuing himself from the upcoming Capital Outlay Committee vote.
Ms. Cheyer questioned whether it is possible for someone to recuse themselves retroactively from previous votes, and asked the Selectmen to reflect on whether or not the minutes are accurate.
Selectman Roach noted that he did make such statements within the CPC meeting before the Selectmen’s meeting on that Monday night after speaking with Town Counsel and that he had recused himself from taking a vote on Horizon for Youth at that meeting and that he had also recused himself from taking a vote on Horizon for Youth at the last Capital Outlay Committee meeting.
Budget Review - Elections & Registration - Marlene Chused
The Board reviewed the preliminary FY’08 Budget for Elections and Registration in the amount of $94,144.00 as the Primary Budget.
Special Town Election
There was a discussion as to the date for the upcoming Special Town Election that is required to be held within 90 days of the Special Town Meeting. Marlene Chused, Town Clerk, recommended the dates of January 23, 2007, January 30, 2007, and February 6, 2007. This will be scheduled on the next agenda.
Budget Review - Recreation Department - David I. Clifton
The Board reviewed the preliminary FY’08 Budget for Recreation Department in the amounts of $235,942.00 (Primary); $224,145.00 (5% minus) and $256,533.00 (5% plus).
Gary Bluestein, was present on behalf of the Recreation Advisory Committee, and gave an update as to revenue generated and used through a revolving fund, which covers the entire water front staff.
Capital Outlay Requests - Recreation Department - David I. Clifton
The Board reviewed the FY’08 Capital Requests for the Recreation Department in the amount of $65,000, for the repairs to the Memorial Park Beach Building in the amount of $25,000, replacement of the Department Truck in the amount of $30,000 and repairs to the Deborah Sampson Park Tennis/Basketball Courts in the amount of $10,000.
Recycling - Board of Health
Anne Bingham, Chair of the Board of Health, was present stating that she is, “throwing up my hands,” re recycling efforts through the solid waste contract for dumpster pick-up. She discussed meetings with the School Department and problems associated with previous recycling efforts. She remains very interested in increasing paper and plastic recycling and stated that she would be willing to act as a representative to the Open Space Plan for Recreation to continue her efforts. Other items discussed included: pay-as-you-throw program; recycling component to new solid waste contract; need for additional support; and, need for joint meeting with School Committee.
Announce Closings of the Annual Town Meeting Warrant/Review Draft Schedule
The draft schedule for the next Annual Town meeting will be sent to the School Committee and FINCOM for their comments.
VOTED: (Roach/Powell) Voted unanimously to Open the Warrant for the May Annual Town Meeting.
VOTED: (Roach/Powell) Voted unanimously to close the Annual Town Meeting Warrant for Petition articles at noon on January 16, 2007.
VOTED: (Roach/Powell) Voted unanimously to close the Annual Town Meeting Warrant for all other articles for everyone else at noon on January 22, 2007.
Interviews to Fill School Committee Vacancy
Members of the School Committee met jointly to interview candidates to fill the School Committee vacancy as vacated by Suzanne Gervais. Three candidates were interviewed, Lauren Commons, Linda Callan and Jonathan Hitter. The Board with the School Committee will schedule the vote for the appointment on the next agenda.
Sharon Housing Partnership - Robert Young
Robert Young was present and gave an update of grant monies that could be available re repairs or abatement for the Wilber School.
The Board reviewed a letter sent by Jane Desberg, dated November 9, 2006. Mr. Young reviewed the Local preference list for an Affordable Housing Lottery as follows:
“First Responders;”
any individual who has a principal; residence in Sharon;
Town employee or housing authority employee;
former resident who attended Sharon public schools (including vocation or agricultural high school); and,
any individual over the age of 55 who had lived in the Town.
Mr. Young discussed the establishment of the Sharon Affordable Housing Trust Fund and stated that the establishment of the Board of Trustees is the first step. The seven-member board includes three Selectmen and four members appointed by the Board of Selectmen. Mr. Young requested that the Board not appoint anyone involved with the Sharon Housing Partnership or Sharon Housing Authority.
Mr. Young also requested the Board’s assistance in asking for an extension of the November 30 deadline for application for funds from the CPC Committee in order to give the Housing Partnership more time to come up with a proposal.
Appointment to Sharon Housing Partnership
VOTED: (Roach/Powell) Voted unanimously to appoint Mary Tobin to the Sharon Housing Partnership. Appointment to expire: Jan, 2010.
Reappointments and New Appointments to the Water Management Advisory Committee
VOTED: (Roach/Powell) Voted unanimously to reappoint Rory McGregor to the WMAC. Appointment to expire: Jan 2010.
VOTED: (Roach/Powell) Voted unanimously to reappoint Paul Lauenstein to the WMAC. Appointment to expire: Jan 2010.
VOTED: (Roach/Powell) Voted unanimously to appoint David Crosby to the WMAC. Appointment to expire: Jan 2010.
VOTED: (Roach/Powell) Voted unanimously to appoint David Ferestein to the WMAC. Appointment to expire: Jan 2010.
VOTED: (Roach/Powell) Voted unanimously to appoint David Hearne to the WMAC. Appointment to expire: Jan 2010.
Award DPW Bids - SERSG
The Board reviewed the bid results as forwarded by Lara Thomas, Regional Administrator for SERSG, dated November 9, 2006, for:
Pavement Reclamation - Northeast Reclamation - West Bridgewater
In-Place Bituminous Concrete - P.J. Keating Co. - Cranston, RI
Random Crack Sealing - Crack-Sealing - Raynham, MA
No #4
Installation of Steel Beam Guard Rail, Bartlett Consolidated - Plymouth ,MA;
Catch Basins Cleaned - Truax Corp - Lakeville, MA
Cold Planing - Garrity Asphalt Reclaiming - Bloomfield, CT
Sidewalk Construction, Capone Bros - Randolph, MA
VOTED: (Roach/Powell) Voted unanimously to accept the recommendation of the Department of Public Works to award the contracts from SERGE as discussed.
Board of Selectmen/FINCOM Sectors
Chair Heitin discussed the Library Board of Trustee’s request to move from the FINCOM sector to the Board of Selectmen’s sector. He requested that members of FINCOM join with the Board for a general discussion as to sectors on the next agenda.
VOTED: (Roach/Powell) Voted unanimously to accept the Library budget within the Board of Selectmen sector.
Telecommunications Structures - RFP Evaluations
The Board reviewed correspondence from IDK Communications, telecommunications consultant, dated November 20, 2006 with attached spreadsheets, one for each location, summarizing its findings. The most advantageous proposer for each site was identified as:
Upland Road - Verizon Wireless
Massapoag - Verizon Wireless
Department of Public Works - Pappas Evergreen LLC
After the Board’s approval, the various sites would need to be before the ZBA for the permitting process. Selectman Powell requested that this item be delayed for one week as the information was just presented this evening on the Supplemental agenda. It was noted that the information is available to the public within the Selectmen’s Office, and that this will be on next week’s agenda.
Simpson Housing - Route 1
The Board reviewed Memo from Peter O’Cain, Assistant Town Engineer, dated November 7, 2006, re: Review of Simpson Housing Draft Comprehensive Permit. The Board discussed the 30-day comment period, and Chair Heitin requested that this be placed on next week’s agenda.
Adjourn
Executive Session
VOTED: (Roach/Powell) Voted unanimously to enter into Executive Session for the purpose of discussing items of Personnel Matter, Collective Bargaining, Real Property Acquisition and
Pending Litigation, and at the conclusion thereof to adjourn for the evening.
Roach, aye; Powell, aye; Heitin, aye.
The Board recessed to Executive Session at 9:40 P.M.
Roach, aye; Powell, aye; Heitin, aye.
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